August 2020 Payroll Transition

Beginning 8/1/2020; all City Hourly, Non-exempt and Exempt employees that are paid on a current semi-monthly basis will transition to a biweekly, two-week lag (actual) pay cycle. Simply put, each of the affected employees will be paid for the actual time they’ve worked, rather than being paid for days yet to be worked. Recognized as a best practice at cities and businesses across the country, the biweekly pay cycle will enable the City to decrease payroll errors, provide more accurate and timely reporting of employee benefits, and ensure a more efficient payroll process.

** Click here ** for the document that needs to be signed by all employees. This document gives several options and one needs to be chosen and submitted. An option must be selected by November 15th, 2019. 

We have made a few calculators that can help determine what your new paycheck will look like and how much you need to save or how many vacation hours to use to cover the missing August 14th, 2020 paycheck. Those can be found at: 

Here are some important dates for you to remember regarding this payroll transition.

  • Sept. 17-27, 2019 -- Series of instructor-led meetings with employees to explain changes and options.
  • Oct. 1-31, 2019 -- CODI training sessions for all employees, concluding with option selection opportunity.
  • Oct. 2-Nov. 13, 2019 -- Optional One-on-One meetings available w/Finance every Wednesday.
  • Nov. 15, 2019 -- Option Selection Deadline.
  • April 2020 -- Offer of limited retraining and re-selection opportunities.  
  • Aug. 14, 2020 -- Payroll Gap created by Lag.
  • Aug. 28, 2020 -- First Biweekly Payroll.

Below is a slideshow that will give you more information on the Payroll transition. If the text is too small there is a fullscreen option on the player. 

These are the Question & Answer sessions open to any City employee. 

9/12 Thursday 3:00 PM I.T. Training Room
9/17 Tuesday 10:00 AM I.T. Training Room
9/17 Tuesday 2:00 PM I.T. Training Room
9/19 Wednesday 1:00 PM I.T. Training Room
9/19 Thursday 2:00 PM I.T. Training Room
9/20 Friday 9:00 AM Fire Station 1
9/20 Friday 2:00 PM I.T. Training Room
9/25 Wednesday 9:00 AM I.T. Training Room
9/25 Wednesday 10:00 AM I.T. Training Room
9/26 Thursday 8:30 AM I.T. Training Room
9/26 Thursday 9:30 AM I.T. Training Room
9/27 Friday 9:00 AM I.T. Training Room
9/27 Friday 10:00 AM I.T. Training Room
9/27 Friday 3:00 PM Fire Station 1
9/30 Monday 8:30 AM I.T. Training Room
9/30 Monday 9:30 AM I.T. Training Room
10/4 Friday 9:00 AM Fire Station 1

Related Documents

Payroll Change Supporting Documents